Privacy Notice (Data Processing) - The Mind & Body Tree

Who we are and how we process your personal data:
The Mind & Body Tree complies with their obligations under the General Data Protection Regulation (GDPR) by keeping personal data up to date; 

  • By storing (and destroying it) securely;

  • By not collecting or retaining excessive amounts of data;

  • By protecting personal data from loss, misuse, unauthorized access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. 

We use your personal data for the following purposes:

  • To deliver the services that client shave requested;

  • To contact those clients as necessary in accordance with the services they have requested;

  • To contact clients via surveys to ascertain their opinions on the service they received from us;

  • To maintain our own accounts and records.

N.B. In the event that our recorded data is utilised for research purposes, our own supervision or for the instruction or tuition of students, all such data will be sufficiently anonymised to the extent that individual clients cannot be identified. Should a client indicate that their data should not be used for these purposes, we would refrain from using that data. Individual client data will never be passed to a third party without the express consent of the respective client, always provided that such confidentiality is neither inconsistent with the therapist's own safety or that of the client, the client's family members or other members of the public, nor in contravention of any legal action or legal requirement.

In accordance with The Mind & Body Tree’s needs to maintain the possibility of access to client data as a result of returning clients or those who may wish to lodge a complaint in respect of our professional services to either our professional body or our insurers (i.e. in all cases perhaps after a long period of time has elapsed), we retain client data for a minimum period of 7 years. For clients under the age of 18, data will be retained until their 25th birthday.

Our Lawful Basis for processing client personal data:
The client has given clear consent for The Mind & Body Tree to process their personal data for a specific purpose. Further, the processing is necessary for both the client's and The Mind & Body Tree’s legitimate interests.

Your rights and your personal data: 
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

  • The right to request a copy of your personal data which The Mind & Body Tree holds about you; 

  • The right to request that The Mind & Body Tree corrects any personal data if it is found to be inaccurate or out of date; 

  • The right to request your personal data is erased where it is no longer necessary for The Mind & Body Tree to retain such data; 

  • The right to withdraw your consent to the processing at any time; 

  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing; 

  • The right to object to the processing of personal data;

  • The right to lodge a complaint with the Information Commissioners Office. (See below).

Complaints Notice
The client has the right to complain to the Independent Commissioner's Office (ICO) if they think
there is a problem with the way we are handling their data (see